Business Digitalization
Less retyping: paper and manual steps moved into tools that talk to each other.
The biggest gain is usually not a new application but removing the steps that are retyped by hand. We map how the work actually flows first, then choose the tool.
What it looks like in a real office
An order arrives by email. Someone types it into Excel, the same data then goes into the accounting software, and finally a delivery note is printed, signed and scanned back in. The customer's address has been typed four times, and each time it could have been typed wrong. When the customer asks where the order is, the answer depends on who is in that day.
Nobody is doing anything wrong here. The process simply grew around tools that were brought in one at a time, and nobody ever looked at it as a whole.
What we change
We draw that workflow step by step, with the time each step takes. It usually turns out that two or three rounds of retyping can go without touching the main software.
- We connect applications through APIs or CSV imports, so each piece of data is entered only once
- Paper forms are replaced by web forms that write straight into a spreadsheet or database
- Scanned documents are saved as PDF/A (ISO 19005), the format meant for long-term archiving, with consistent file names
- Approvals, for incoming invoices for example, move from a signature on paper to an approval flow in Microsoft 365 or a similar tool
Where our part ends
Our part is technical: connecting, configuring, testing on real data and training the people who will use it. We do not do your bookkeeping and we do not change your business decisions, we suggest how to carry them out with less manual work.
If your current software cannot be connected to anything, that shows up in the first phase, before you order anything. You then decide whether it makes sense to change the software or only part of the process around it.
After rollout you are left with a short written guide for every changed step, with the focus on what to do when something fails, for example when an import rejects a row with an invalid OIB.
Common questions
Do we have to replace the software we already use?
Usually not. We first check whether your current software can export and import data. We suggest new software only when retyping by hand costs more than switching.
How long does it take?
It depends on how many processes and applications are involved. We do one process at a time, so you see the first result before we move on to the next.
How much does it cost?
The price depends on how many processes we change and whether new licences are needed. After mapping the processes you get a quote broken into steps, so you can start with the one that pays back most.